(1) Name: The name of this organization shall be Inland Empire Atheists and Agnostics. Referred to herein as “Organization” and “IEAA”.
(2) Purpose: The Inland Empire Atheists and Agnostics shall be operated exclusively for educational and charitable purposes within the meaning of Section 501 (c)(3) of the Internal Revenue Code.
(3) Mission: The Inland Empire Atheists and Agnostics is an organization formed to create a safe community for people who don’t believe in any gods or follow any religions. To reach these ends the IEAA will engage in educational, cultural, charitable, and social activities that are beneficial to the atheist, agnostic and non-theist community.
Sustaining Membership in the IEAA is open to all who are interested in atheism and/or agnosticism, without discrimination on the basis of race, ethnic origin, sex, gender identity, sexual orientation, or ability.
Sustaining Members shall have the right to vote for Officers, the right to serve as Officers, The right to serve on committees, the right to propose motions and policy, and the right to vote during Planning Meetings.
To become a Sustaining Member requires filling name and contact information with the Membership Chair, agreeing to follow the IEAA’s policies, and paying the annual dues.
Dues shall be decided at a Planning Meeting following the procedure to amend these bylaws in section IX.
Current Sustaining Membership dues are set at twenty-five dollars ($25.00) for general membership and ten dollars ($10.00) for senior citizens and current students.
Raises in dues will not be retroactive.
III. Planning Meetings
Planning Meetings shall be held at least once every six (6) months, but no more often than monthly. These meetings are the decision making arm of the Sustaining Members and shall be the primary decision-making body of the IEAA. Planning Meetings shall be called by the Chairperson, or Vice-Chair, or by agreement of any two (2) Officers. Planning meetings shall have at least a one (1) week notice.
Planning Meetings require the presence of the Chairperson or the Vice-Chair, one (1) additional board member and at least two (2) Sustaining Members in order to form a quorum.
One (1) time a year, the Board shall hold an annual meeting where the Chairperson, Officers and committee chairs shall make a full report to the Sustaining Membership about activities over the past year, and update Sustaining Members on the current budgets, and status, of the IEAA.
Either the Chairperson, Board, or the Sustaining Membership may decide, from time to time, to grant certain individuals the ability to post events on the IEAA Meetup.com and facebook.com websites. This ability does not confer special authority or privilege within the organization.
Events may be scheduled by anyone with the ability to do so, at any time, without prior authorization.
The Board reserves the right to cancel any event deemed to be controversial or disruptive.
V. Governing Board
There shall be a six (6) member Governing Board (the Board) made up of the six (6) Members who have been elected as Officers. The Board reserves sole authority to investigate and mediate misconduct and violations of IEAA policy; to bar individuals from online spaces and physical events; to appoint or remove organizers on Meetup.com; and to moderate IEAA websites and events. Board meetings can be called immediately by any Officer, online or in person, and require notice to be sent to all Officers.
For Board meetings the Chairperson, or Vice-Chair, and three (3) Board members are required to vote in order to form a quorum. In case of vacant Officer positions, the quorum requirement will be reduced by one (1) for every vacancy.
The Board shall also have such powers and duties as are necessary to satisfy state and federal statutes.
The Sustaining Membership shall select from among itself six (6) Members in good standing to act as Officers. Election times, type, and location shall be decided at a duly called Planning Meeting. Elections shall be announced at least two (2) weeks before they are held.
No more than one (1) member of a household may be elected or appointed as a signer on IEAA bank accounts or checks.
The Secretary shall accept and publicize nominations, and shall administer the elections, with the results confirmed at the next Planning Meeting.
The results of the elections shall be made available as soon as practical.
The Board or Sustaining Membership may set up such committees as they see fit and delegate to these committees decision-making authority over particular aspects of the IEAA. The Secretary shall keep a roster of members of committees.
There shall be six (6) Officers in the IEAA: a Chairperson, a Secretary, a Treasurer, a Membership Chair, a Vice-Chair, and an Outreach Chair. These officers shall make up the six (6) member Governing Board.
The Chairperson shall lead meetings, and shall have general supervision, direction, and control of the organization and affairs of the IEAA and shall see that all orders and resolutions of the Planning Meetings and Board are carried into effect.
The Secretary shall keep meeting minutes of all Planning Meetings and Board meetings, or cause those minutes to be taken. It shall also be the duty of the Secretary to keep any legal or corporate records of the organization as may, from time to time, arise, and to administer the annual elections, or cause them to be administered. In the event that both the Chairperson and the Vice-Chair are unable to attend a meeting the Secretary shall lead.
The Treasurer shall keep the financial records of the organization, oversee the collection of dues and donations, and cause the monies of the organization to be deposited with a reputable financial institution.
The Membership Chair shall oversee the Sustaining Membership rosters and the collection and status of dues. It shall also be the duty of the Membership Chair to oversee programs to recruit and retain Sustaining Members.
The Vice-Chair shall preside over meetings in the event the Chair is unable to attend a meeting. The Vice-Chair should also assist the Chair and other officers in their duties.
The Outreach Chair shall have authority over activities that directly advertise the IEAA. The Outreach Chair has the authority to manage, create, and distribute materials relating to the IEAA to the general public; to assist in hosting events; to plan and administer outreach events; and to run fundraising events.
An Officer shall serve a term of one (1) year, or until a successor is elected. There are no term limits.
An Officer may resign, or may be deemed to have resigned by failing to attend any IEAA events for two (2) consecutive months without giving other Officers due cause.
The Officers shall also have any duties statutorily required of them by law.
The Board may appoint a Sustaining Member as an Acting Officer to fill a vacant Officer position for the remainder of the office’s term.
IX. Bylaws and Policies
The Board and Sustaining Membership shall have the power to make such policy as may seem expedient, but such policies shall be subject to repeal or amendment at any Planning Meeting. No policies can be made which conflict with the se bylaws. The Board shall not have the power to pass any policies or bylaws that would alter the status of the IEAA beyond the ability of the Sustaining Members to restore the former status.
These Bylaws may be amended at any duly called Planning Meeting by a two-thirds (2/3) vote, provided that no amendment shall be adopted unless a copy of such proposed amendment shall have been included in or enclosed with the notice of such meeting.
Upon the dissolution of the Organization, the Board shall, after paying or making provisions for the payment of all of the liabilities of the Organization, dispose of all the assets of the Organization exclusively for the exempt purposes of the Organization in such manner, or to such organization(s) organized and operated exclusively for charitable, scientific, literary, or educational purposes which at the time qualify as exempt organization(s) under Section 501(c)(3) of the Code, as the Organization’s Board shall determine. Any assets not so distributed shall be distributed by a court of competent jurisdiction of the county in which the Organization’s principal office is then located exclusively for the Organization’s exempt purposes. The use of any surplus funds for private inurement to any person in the event of a sale of the assets or dissolution of the corporation is expressly prohibited.
These bylaws approved 6-21-2015 by unanimous vote of the Sustaining Membership.